Of all the things that we dream about when we plan our Big Days, the wedding budget is perhaps the least Pinterest-worthy. Unless you’re a chartered accountant or a huge number’s person, of course, in which case you may 100% have pinned a celebratory budget spreadsheet (good on ya!).
Regardless, once you’re in the thick of things, wrapped up in delightful details like the texture of the fynbos you want to include in the groomsmen's boutonnieres, and the exact hue of the metallic dusting of the cherries that will go on top of your wedding cake, things can fall by the wayside.
And by ‘things’ we mean little-considered budgetary bits and bobs that can upset the proverbial apple cart when it comes to tallying up your spending at the end of the day. As such, the Hazendal event team decided to share 5 important things you may have left off your wedding budget (*insert catchy jingle*).
Here you go!
1. AV and sound equipment
Many brides and grooms assume that wedding venues include AV and sound equipment in their packages. While there are venues that do so, such as the Glasshouse at Hazendal for instance, there are others that don’t. State-of-the art AV equipment is included in our Glasshouse venue, and features in-house sound and lighting as well.
You can take a look at all our packages 👉 here.
However, it is very important to check with your venue provider to see if this type of equipment is included in their overall venue rate, or per-head fee. Otherwise you may be in for a very pricey surprise when you have to rent it yourself and have it delivered, set up, striked and ferried back to the provider on the day.
2. Photographic backdrops
Where will you be taking your couples pictures and family portraits on the day? Do you need to rent some photographic backdrops to ensure that you get those perfect snaps? If so, take some time to consider your options, and remember to check with your photographer if they are happy to use the ones that you have in mind.
Another option is simply to opt for a venue that is so striking that there will be no need for a backdrop. Something along the lines of The Pavilion is absolutely picture-perfect (pardon the pun), for instance. Here, the exquisite interplay of nature and sleek architecture frames lush gardens, the Homestead and the distant Bottelary Hills and Simonsberg - everything you need for gorgeous pics (and then some!).
3. Officiant fees
Have you decided who’s going to do the actual knotting bit when you tie the knot? Every wedding needs an officiant, whether it be a priest, minister, non-denominational pastor or a professional civil officiant. These folks also need to get paid, since they have quite a bit of admin to do on your behalf - they file your union with Home Affairs, etc.
Be sure to include their rate in your wedding budget so it does not go overlooked. You could also look out for wedding packages, such as our Intimate Celebrations Wedding Package, and Winter Wedding Package which includes the officiant and their sundry services in the deal. No mess, no fuss.
4. Glassware, cutlery and crockery
Have you checked whether your venue fee includes glassware, cutlery and crockery, or whether you have to hire those from a separate provider who has to deliver and collect on the day? It’s always best to be completely sure, so remember to check with your venue liaison.
At Hazendal, the rental of our any of our venues, includes the cost of tables, chairs, glassware, cutlery and crockery for reception use. The venue fee also covers the basic set-up of tables, the tables themselves, as well as chairs, and a white 8 x 8m dance floor.
We offer such a diverse range of wedding venues to suit just about every bridal couple. Take a look 👉 here.
5. Canapé & pre-drinks location
Where will your guests enjoy their canapés and pre-drinks while you take your post-ceremony pictures? Can they head straight to the venue, or will there be a need for a second location where the crowd can gather to mingle while you make those all-important photographic memories?
Keep this in mind when you make your bookings and plan your logistics. It’s always best to keep things as simple as possible on the day, so if you can find a venue that offers separate spaces for your canapés and reception, our recommendation is to go with that. The rental of our any of our venues, for instance, includes the use of the lawn in front of The Homestead for pre-drinks.
There you have it - 5 lesser-spotted wedding budget items you may want to bear in mind while you plan your nuptial feast. In fact, we created a comprehensive 12-month wedding planning timeline just for you. Click the button below to grab your very own copy.